Director, Business Operations [Remote]

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About Us

Quanata is on a mission to help ensure a better world through context-based insurance solutions. We are an exceptional, customer centered team with a passion for creating innovative technologies, digital products, and brands. We blend some of the best Silicon Valley talent and cutting-edge thinking with the long-term backing of leading insurer, State Farm.

Learn more about us and our work at quanata.com

Our Team

From data scientists and actuaries to engineers, designers and marketers, we’re a world class team of tech-minded professionals from some of the best companies in Silicon Valley, and around the world. We’ve come together to create the context-based insurance solutions and experiences of the future. We know that the key to our success isn't just about nailing the technology—it’s hiring the talented people who will help us continue to make a quantifiable impact.

The Role

This position will focus on the general functions, departmental workflows, procedure details of the benefits, workplace operations, payroll and people operations departments while maintaining compliance with all regulatory requirements.

Your day-to-day

• Responsible for managing, developing and retaining employees while providing employees the tools and support they need to achieve success and contribute to the goals of the business and provide leadership, strategic direction and support to each team
• Responsible for planning and leading cross functional teams and overseeing the management and execution of day to day tasks and solution execution.
• Establish clear objectives and oversee internal workflows of each department; track progress against those objectives
• Oversee the planning and administration of employee benefit programs from health insurance, retirement plans, life insurance and other employee benefit programs
• Perform and respond to benefits audits; maintain compliance with federal, state and local laws and regulations
• Oversee the organization’s HRIS system and modules, ensuring system compliance with data security, privacy requirements while ensuring data integrity within the single source of truth
• Oversee payroll processing and audits, ensuring employees are being paid correctly and benefit related deductions are properly administered and applicable state and local taxes are applied.
• Oversee workplace operations in Arizona, Rhode Island and San Francisco
• Design and implementation of company policies and initiatives ensuring they are cost effective, run smoothly and contribute to a healthy work environment
• Establish strong working relationships with third party vendors
• Provide support and guidance to management and other staff when complex issues arise
• Oversee the immigration function, ensuring compliance with all applicable laws.

About You

• Bachelor’s degree or equivalent experience
• 10 or more years proven work experience as a Business Operations Manager or similar role
• Hands on experience with Human Resources Information Systems
• Prior experience managing a retirement plan is required, including ERISA audits, plan testing, and form 5500 review
• Strong knowledge of benefit programs and administration
• Strong knowledge of Immigration laws and regulations
• Experience overseeing an immigration function
• Good knowledge of related laws and regulations
• Excellent analytical and decision making abilities
• Team leader skills and motivation skills
• Excellent verbal and written communication skills
• Excellent organizational skill and attention to detail
• Ability to prioritize tasks and delegate when appropriate
• Ability to act with integrity, professionalism, confidentiality with a strong sense of accountability

Bonus Points

• Experience in finance and/or accounting (Huge bonus points)
• Excel and or Google sheet experience

Salary: $185,000 to $275,000*

• Please note that the final salary offered will be determined based on the selected candidate's skills, and experience, as well as the internal salary structure at Quanata. Our aim is to offer a competitive and equitable compensation package that reflects the candidate's expertise and contributions to our organization.

Additional Details

• Benefits : We provide a wide variety of health, wellness and other benefits.These include medical, dental, vision, life insurance and supplemental income plans for you and your dependents, a Headspace app subscription, monthly wellness allowance and a 401(k) Plan with a company match.
• Work from Home Equipment : Given our virtual environment— in order to set you up for success at home, a one-time payment of $2K will be provided to cover the purchase of in-home office equipment and furniture at your discretion. Also, our teams work with MacBook Pros, which we will deliver to you fully provisioned prior to your first day.
• Paid Time Off: All employees accrue four weeks of PTO in their first year of employment. New parents receive twelve weeks of fully paid parental leave which may be taken within one year after the birth and/or adoption of a child. The twelve weeks is applicable to both birthing and non-birthing parent.
• Personal and Professional Development: We’re committed to investing in and helping our people grow personally and professionally. All employees receive up to $5000 each year for professional learning, continuing education and career development. All team members also receive Udemy subscriptions and access to multiple different coaching opportunities through BetterUp.
• Location : We are a remote-first company for most positions so you may work from anywhere you like in the U.S, excluding U.S. territories. Occasional travel may be required for team meetings or company gatherings. Employees based in the San Francisco Bay Area or in Providence, Rhode Island may commute to one of our local offices as desired.
• Hours : We maintain core meeting hours from 9AM - 3PM Pacific time for collaborating with team members across all time zones.

Quanata, LLC is an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

If you are a San Francisco resident, please read the City and County of San Francisco's Fair Chance Ordinance notice. https://sfgov.org/olse/sites/default/files/FCO%20poster2020.pdf

This role is employed by Quanata, LLC is a separate company in the State Farm family of companies.

If you require a reasonable accommodation, please reach out to your Talent Acquisition Partner for assistance.