People & Culture Administrative Assistant

Who We Are

Meet Fresh Prep — Canada’s most convenient and sustainable meal kit delivery service.

As a certified B Corporation, we make convenient eating healthy and sustainable for the communities we operate in. We source quality local ingredients whenever possible, and deliver in reusable, recyclable and compostable packaging. We offer 10 chef-created meal kit recipes each week, with options for many lifestyles and preferences including vegetarian and vegan.

In the past few years, we have collected many awards and recognition for our continued pursuit in being a leader in both customer and employee satisfaction. Some awards include The Georgia Straight’s Golden Plates, 23rd and 24th Annual Best of Vancouver award for Best Meal Kit Service, BC’s Top Employers 2024, Top SME 2023, and Climate Smart. Fresh Prep also placed on The Globe and Mail’s prestigious 2023 Canada's Top Growing Companies list.

Who You Are

• Positive Attitude. You approach work in a cheery and optimistic way.
• Reliable & Dependable. You like to see a job well done and will ensure that things are done the “right” way. You show up for all scheduled shifts on time and ready to work.
• Self Starter. You are comfortable owning a task from start to finish and you take the initiative to make continuous process improvements. You observe strict deadlines and hold yourself accountable for your deliverables.
• Collaborative Team Player. You are motivated by collaborative team task achievement and driving a results-oriented culture.

What You'll Be Doing

• Arranging corporate events inside and outside of the office, as well as staff appreciation events
• Respond to employee requests and inquiries through the people inbox
• Maintaining accurate employee records across the organization in both our HRIS and Benefits platform
• Support recruitment efforts, coordinate on-site interviews, facilitate background checks and orientations, leading orientation from time to time
• Facilitate contract management and employee documents
• Ensure physical office environment is equipped with adequate supplies of office stationery, general office supplies, office furniture, and other equipment across facilities
• Manage the purchasing form ensuring timely purchases are made and delivered to the correct business unit
• Manage the inventory for swag
• Coordinate employee communications
• Maintains records of guests & monitors visitor access
• Receiving and sorting mail and deliveries
• Facilitate the recognition awards program
• Ensure internal P&C audits and reporting are completed as per the schedule set out
• Maintain and execute the team building budgets semi-annually
• Ensure employee engagement program is followed through on a regular basis

What We Are Looking For

• Minimum of 1 - 2 years previous experience in administrative roles, experience working in an entry-level role in an HR/People team is beneficial
• High level of honesty, integrity, diplomacy, and ability to handle confidential data
• Able to prioritize complex workloads, manage time effectively and work well under pressure
• Strong organization skills, critical thinking skills and attention to detail
• A strong team player with a customer service approach to supporting the organization
• Ability to build strong relationships and communicate effectively with internal and external stakeholders
• Flexible attitude and easily adaptable to change
• Willing to take the initiative and provide suggestions and ideas to contribute to the success of the role/team
• Ambitious to grow your career within HR

What You Can Expect

• $45,000 - $55,000 per annum
• An inclusive, fun workplace filled with fantastic colleagues. We’re a certified B-Corporation and our team is passionate about making a positive difference (and also about food!)
• The ability to work from our facility in Calgary
• Comprehensive health benefits (including medical, dental, vision and life-insurance) after 90 days of successful employment.
• Food Perks!

Please note that the posted salary range for this role may vary based on qualifications, prior experience, or seniority. We are always looking for talented people to join our network, and research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks tend to only apply when they check every box. So if you think you have what it takes but don’t necessarily meet every single point on the job description, or if your desired compensation isn't reflected in this posting, please still get in touch. We’d love to have a chat and see if you could be a great fit.

Fresh Prep is an Equal Opportunity Employer (EOE) and prohibits discrimination of any kind. We value diversity at our company and at all job levels our goal is to be diverse, inclusive and representative of the communities we operate in. We endeavour to recruit, develop and retain the best talent from a diverse candidate pool and truly believe that diversity, equity and inclusion among our team members is vital to our success as a company. We trust that in applying for a role with us you value this as well!