Executive Assistant

Peachtree Versatile Assistants (VAs) function as executive assistants serving as a dedicated and reliable support system to clients across a variety of industries. With our method matching process, we strive to create long lasting partnerships between our virtual assistants and our clients by pairing you with clients that are a great match to your skill set and your experience.

As a VA, you support small to medium size business owners with administrative and operational tasks, giving them the gift of time so they can focus on growing their businesses.

The Peachtree VA culture is founded on the ideals of passion and personality. Every assistant on our team has a passion for their trade and has the grit, natural curiosity, and spirit to match. It is with these qualities that we are able to deliver trustworthy, high-end assistance with a personable flair to our clients.

Our team of talented virtual assistants are confident in successfully executing ALL of the below tasks and responsibilities:

Responsibilities include, but not limited to:

• Executive Assistant Support
• Regular client interfacing (via phone/video conference)
• Email management (checking/organizing one or more inboxes for each client)
• Calendar management (coordinate internal and external meetings for multiple executives, manage hectic and complex calendars)
• Preparing materials such as presentations, expense reports, spreadsheets, documents, etc.
• Travel management (researching itineraries, making reservations, booking international and national flights, etc.)
• Assist with the development of communications and content (e.g. webinars, newsletters, emails, website content)
• Research tasks
• Support implementing digital marketing plans (i.e. scheduling newsletters or social media posts, etc)
• Operations Support - creating/executing/maintaining standard operating procedures, workflows, and processes
• Admin tasks associated with CRM software

KEY ATTRIBUTES

• Confident, decisive, and experienced communicator with strong written and verbal skills that can use tact and diplomacy when interfacing with different personalities
• Professional and friendly demeanor
• Detail-oriented and able to work efficiently with minimal errors
• Proactive and willing to suggest additional areas of responsibility that can be delegated
• Independently seek to identify and resolve problems by being a creative and proactive problem-solver - be solutions-focused
• Ability to work in a fast-paced virtual environment, manage priorities/deadlines accordingly
• Tech-savvy, eager, and quick to learn new technology
• Capable of performing duties with a high level of confidentiality and discretion while exhibiting integrity and trustworthiness with sensitive information
• Cope well with ambiguity and changes in direction as solutions are developed
• Ambitious, engaging, positive self-starter, flexible, patient, and open-minded with a great attitude

QUALIFICATIONS

• At least one year of experience working remotely required
• Must reside within the continental U.S. year-round
• Previous experience managing multiple clients, accounts, and projects required
• 2+ years of providing complex calendar management and email management required
• Experience with creating travel arrangements and compiling expense reports
• Available to complete work, communicate via email, have Zoom meetings etc. during business hours Monday – Friday
• At least 15 hours/week of availability
• Mac (preferred) or PC Computer (including webcam) with the most recent version of MS Office installed (all programs; PowerPoint, Word, Excel, and Outlook)
• A fast and reliable internet connection
• Smartphone with email capabilities and the ability to download various apps
• Preference to candidates proficient in common online programs/software used by small business owners.
• Technology confident - including but not limited to Microsoft Office, Google Suite, and common CRM and Project Management platforms
• Bachelor’s degree preferred

***We are currently not accepting candidates who have full-time jobs or are enrolled in school full-time

ADDITIONAL INFORMATION

• 1099 contractor position
• Remote position
• Hourly rate is $22/hr
• All applicants may be subject to a background check
• All candidates to complete a comprehensive skills assessment

OUR COMMITMENT TO YOU:

Peachtree VA is committed to providing all of our team members with professional development opportunities, in addition to dedicated support from a Relationship Specialist. We respect the time our VAs invest in us, and in return we work hard to ensure that we are investing in you - personally and professionally.

Peachtree Versatile Assistants (Peachtree VA) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.