Executive Project Manager & Special Assistant

ABOUT US

Climb Hire is a national workforce development organization dedicated to creating economic opportunity and mobility for overlooked working adults. Millions of people, especially those without four-year degrees, have great career potential and talent. What they’re missing is opportunity. That’s where we come in. 

Our unique model teaches in-demand technical skills alongside evergreen people skills like relationship building and networking, providing adults stuck in dead-end jobs with the support, skills, and confidence that they need to land higher-paying jobs and continue to achieve professional growth. On average, Climbers entering our program are earning $27,000 or less. After completing one of our learning tracks, they increase their income by an average of $26,000, with over 80% of job-seeking Climbers securing new roles within 6 months. 

At Climb Hire, we know that relationships matter just as much as talent or degrees. We’re a community, not a class. Through our innovative learning tracks and a thriving community of Climbers past and present, we foster a continuous cycle of support that exponentially increases the value of connections for everyone within it. Now, we are on a rapid growth trajectory to expand our impact and create life-changing opportunities for 2-4 times the number of Climbers we currently serve. 

Our mission is to give Climbers the upper hand in their careers, even when life didn’t give them a head start. 

POSITION OVERVIEW 

We are seeking a highly organized and proactive Executive Project Manager/Special Assistant to support our dynamic team. Thanks to your efforts behind the scenes, we will leverage maximum benefit from our executive leaders, especially our President and CEO, run exceptionally effective governance and management meetings, and stay on target to meet our ambitious strategic goals. This role is crucial for ensuring efficient operations across various administrative functions, supporting the onboarding process for new hires, and managing critical communication on behalf of the CEO. If you are adept at multitasking, excel in a fast-paced environment, and have a keen eye for detail, we invite you to apply.

Who You Are 

You’re a task-fulfiller who thrives on executing on administrative deliverables that enable executive leaders to operate at their highest levels. Your superpowers include impeccable attention to detail, your ability to anticipate needs, ease with asking questions for clarity and guidance, and your comfort with juggling multiple competing projects and tight deadlines. You possess a “roll-up-your-sleeves” attitude to getting work done, have a proactive approach to problem-solving, and are skilled at “managing up” to executive leaders. You have strong organizational skills but remain flexible. You are nimble as priorities shift and urgent high-stakes projects arise. You are capable of dealing with a variety of personalities in situations requiring diplomacy, poise, and firmness. You enjoy working behind the scenes, knowing that your ability to build relationships with the executive assistants of donors and manage up to the President & CEO will be invaluable assets to the organization. 

RESPONSIBILITIES

• Provide streamlined calendar management for the President & CEO: Manage scheduling and logistics for regularly occurring meetings; prioritize meeting requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Support executive meeting preparation and success: Ensure the President & CEO is provided with detailed itineraries and briefing materials, pre-readings, meeting decks, and other relevant content for internal meetings and events by developing and/or coordinating with appropriate team members.
• Support executive communication: Support the preparation of complex and confidential correspondence, reports, and proposals. When appropriate, solicit and distribute materials to other staff for information and/or disposition.
• Perform a wide range of administrative duties to support the President & CEO in leading the organization effectively:  including supporting meeting notes, tracking deliverables and next steps, occasionally assisting with special projects, making travel arrangements, managing travel and contracts, partnering closely with executive assistants to secure and schedule high-value meetings, and completing expense and mileage reports.
• Support Board Governance: Ensure board meetings are scheduled, prepare decks, take official minutes, and ensure next steps are documented and communicated during board meetings. 
• Support Finance and Human Resources: Collaborate closely with the accounting team, CFO, and Professional Employer Organization (PEO) to ensure all administrative tasks are executed accurately and within set deadlines. Assist in the onboarding process for new contractors and employees, ensuring a smooth integration into the team.
• Complete special projects and short-term initiatives as assigned: Coordinate project timelines, deliverables, and deadlines to support project goals and operational efficiency.

QUALIFICATIONS:

• Effective written and verbal communicator, comfortable communicating through phone, email, and video chat functions and speaking in front of large and small groups.
• Exceptional organizational and time-management skills with the ability to track and execute on highly detailed deliverables.
• Skilled project manager; ability to prioritize and manage multiple work streams, initiatives, and deadlines simultaneously.
• Strong, capable relationship builder who can both work as a team player and independently with minimum supervision. 
• Learning-oriented, with a desire to seek and use feedback to shape your work.
• Self-directed and able to take initiative and upward manage with remote supervision
• Strong problem-solving and decision-making skills with the ability to manage priorities and workflows.
• Proficient in office and project management tools (Google Suite and Asana).
• Ability to handle confidential information with discretion and integrity.
• Comfort with notetaking during meetings; experience preparing meeting minutes a plus.
• Experience working directly with executive leadership, boards, donors, or in fundraising/stewardship roles; past work in meeting/event planning and/or volunteer management is a plus.
• Proven commitment to social justice and equity work, aligning with Climb Hire's mission and values.
• Ability to work a consistent schedule, including some evenings. 

SALARY & BENEFITS

• Virtual work environment
• $20-$25/hour (commensurate with experience),  15-25 hours per week. Currently, this position is scoped as a contract role; after 3 months, based on performance and organizational needs, there is potential for the role to become a full-time position with benefits. 

APPLICATION

Submit your resume, a writing sample (500-1000 words), and an example initiative or project plan you were responsible for creating. If you do not have a writing sample or a project plan, a prompt can be provided for your application; please reach out before the deadline to receive prompt directions. Applications and inquiries should be sent to careers@climbhire.co with the subject line Application for Executive Project Manager/Special Assistant–NAME by Wednesday, May 29, 2024, at 9 am CST.  Applications that apply on LinkedIn will not be reviewed, follow the directions above.

DIVERSITY, EQUITY, AND INCLUSION

Climb Hire is an Equal Opportunity Employer and firmly believes in creating a workplace that respects and values diversity of cultural, ethnic, and experiential backgrounds. We encourage candidates from diverse backgrounds, including those without a college degree, to apply for this role. We recognize that talent comes in many forms, and we believe in providing opportunities for all individuals to succeed and thrive in our organization.