Donor Events and Travel Manager

The Donor Events and Travel Manager is a key member of the team managing all planning and logistical aspects of Advancement events, including Members’ openings, Board meetings and dinners, galas and benefits, and all donor events at MOCA and at offsite locations. The Manager is responsible for organizing and promoting Trustee and donor travel.

Essential Functions

• Direct and implement the planning of all Advancement events with appropriate Museum departments and in consultation with the Museum Events and Rentals team; Oversee and attend all advancement events onsite and offsite, and other museum events as needed; Serve as frontline representative for Advancement events and fundraisers.
• Create and manage Advancement events budget and track event-related invoices; Negotiate contracts and act as liaison between MOCA and outside contractors. Ensure that budgets are not exceeded and that all outside agents adhere to proper management of the Museum’s premises and comply with contract requirements.
• Working in concert with the Advancement team, outside production companies as needed, and appropriate MOCA staff, collaborate on the planning, production, and management of MOCA’s annual gala, benefit, and fundraising events; Hire and supervise outside vendors, including caterers, rental companies, florists, and entertainment.
• Interfaces with all MOCA departments that have jurisdiction to ensure that events comply with city regulations as required; Collaborate with the Operations, Security and Maintenance, Visitor Services, and other staff as appropriate to implement proper protocols for events.
• Takes a leadership role in the long-term planning of travel opportunities; In collaboration with MOCA curators, develop an exciting roster of travel opportunities for Trustees and donors.
• Prepare and implement thoughtful and detailed trip itineraries, budgets, reports, and agendas for the MOCA travel program; Coordinate all post-travel follow-ups; create and manage annual travel program budget and revenue; Execute all marketing plans and promotions for the MOCA Travel program.
• Understand perspectives of MOCA donors, volunteers, curators, and others to develop successful travel arrangements so as to strengthen donor relationships with MOCA; Collaborate with Individual Giving colleagues in increasing support from program participants.
• Perform other duties and oversee other projects and events as assigned and deemed necessary.

Requirements

• Passion for events, art openings, and social happening
• Minimum five years of professional experience in special event management and planning, preferably in a non-profit organization
• Outstanding organizational skills to effectively manage multiple projects
• Excellent communication, presentation, customer service, and interpersonal skills; must be adept in problem anticipation, resolution, and negotiation
• Ability to work evenings, weekends, and holidays
• Proficiency in Microsoft Office, including Outlook, Word, Excel, Google, and Gmail
• Possession of a valid California driver's license and good driving record
• Bachelor’s degree in communications, arts administration, marketing, or related field preferred

Salary Range: $75,000 - $80,000

This position is covered by MOCA/AFSCME Collective Bargaining Unit Agreement: No

Physical Demands

While performing the essential functions of this job, the incumbent must be able to do the following: sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate a computer and other office equipment is required. Heavy usage of computers and phones required.

The Museum of Contemporary Art is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, military status, veteran status or any other status protected under applicable federal, state or local laws. Our policy reflects and affirms the Museum of Contemporary Art’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

The above statements are intended to describe the general nature and level of work performed by individuals assigned to this position; they do not purport to describe all functions of the position. Employees may be assigned other duties and the essential functions of the position may change or be changed as necessary.