Governance and Reporting Officer
About The Job
Job summary
We are looking for a dynamic and committed SEO to work within the Building Safety Portfolio, which was established following the Grenfell Tower tragedy to make sure that high-rise buildings are safe, and that residents feel safe in them, now and in the future. The role sits within the Commercial Supply Chain Management & Strategy Team. This team sits at the heart of the Portfolio with the purpose of bringing together internal and external stakeholders at a Portfolio and Programme Level to ensure that there is sufficient remediation capacity and capability in the market to make buildings safe. The purpose of the team is to ensure collaboration between stakeholders on project initiatives, understand their importance and deliver key outcomes, whilst making sure that risk and opportunities are appropriately managed. This role will report to the Head of Supply Chain Management and Strategy. The successful candidate will be responsible for maintaining effective Governance frameworks, policies and procedures as well as overseeing and carrying out, project management and PMO related activities within the Supply Chain Management & Strategy team such as organising meetings and agendas, writing up minutes and report collation. To be successful in this role you will have strong commercial governance or programme support experience and will enjoy working in a fast-paced environment. Please note a CV and Covering Letter will be required if you choose to apply for this role.
Job Description
Co-ordinate and guide internal and external stakeholder groups and support their understanding of governance and process. Ensure that all boards, committees, associated meetings and memberships are provided with comprehensive governance and efficient support services to enable them to fulfil their roles and ensure these individuals are held to account. Arrange, plan and support the running of governance meetings, maintaining all the appropriate governance documentation:
- Prepare and distribute agendas
- Attend governance meetings and take minutes
- Collate and log actions, which are followed up on in a timely manner.
- Manage RAID logs
- Maintain meeting terms of reference and link agenda points across forums
- Deliver governance training/updates as required.
- Provide PMO support, guidance and expertise to key stakeholders
- Ensure regular communication is maintained across the teams to support effective delivery of initiatives.
- Monitor and maintain any appropriate shared mailboxes and attendee calendars to ensure adequate representation at meetings.
- Work across the team to collate workstream updates and collate into a weekly team report to be shared within and outside of the team.
- Identify and log any personal development requirements.
- Deliver training on governance and related topics as required.
- Undertake and support other such duties as may be allocated by other members of the team (Head of Supply Chain Mgt. and or Supply Chain Manager)
- Experience in a similar role with a good understanding of PMO management, including governance delivery and risk management.
- A keen eye for detail and able to make sense of often conflicting advice and steers, yet successfully facilitates discussions and is able to gain consensus from parties and individuals on the best route forwards.
- A tenacious approach and a desire to drive actions to their conclusion and ensure that timelines are met.
- Great written and verbal communicator with good interpersonal skills who can foster strong relationships in what is often a challenging environment.
- An organised self-starter who can work under pressure and is eager to learn.
- Someone who is happy to work both on their own and as part of an exceptional team.
- Competent in the use of technology and software to support their role particularly MS Word, PowerPoint and Excel
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Please note, you will need to merge your personal statement and CV into one document. When submitting your application Applied will ask you to upload a CV, when doing this you should upload your merged document of your CV and personal statement. If you experience any technical issues, please contact recruitment@levellingup.gov.uk .
We are for everyone
CV and Cover Letter Declaration
We recruit based on your knowledge and skills, and not background, gender or ethnicity - this is called name blind recruitment.
Please remove references to your:
- name/title
- educational institutions
- age
- gender
- email address
- postal address
- phone number
- nationality/immigration status
Most of our campaigns utilise multiple assessors and so it is possible that your application would be viewed by different assessors.
At sift, through your CV and covering letter we will be assessing:
Experience
Your covering letter should be no more than 1 page referencing, experience against the key skills and criteria of the role and why the role caught your attention.
The interview will be of a blended nature consisting of experience, behaviour and strength based questions as listed in the advert. The strength based questions will require natural responses from the candidates.
Candidates invited to interview will be expected to prepare a 5 minute presentation. More details of this will be sent along with interview invites.
In full the campaign will test the below Success Profile Elements:
Experience: Yes - Experience questions will be based around the essential skills and criteria as listed in the job description
Strength: Yes
Behaviours: Changing and Improving, Working Together
We do not consider direct CV applications – you must apply for this role via the application link on Civil Service Jobs :
Please note that near miss offers may be made at the lower grade to candidates who do not meet the grade criteria for this campaign
SEO salary
- The salary for this role is £38,732 (National).
- For existing civil servants, the usual policy on level transfer and promotion will apply and is non-negotiable. If you apply for a role that requires a transfer of location, for example if you are transferring from London to a National location, your salary will be adjusted in accordance with our policy on transfer between HQ pay ranges.
Any move to DLUHC from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk.
For further information about the benefits available to DLUHC employees, please see the attached Candidate Pack.
Location
- Manchester
- Leeds
- Bristol
- Birmingham
- Wolverhampton
- Darlington*
- Please note: The Darlington Economic Campus is a pioneering new cross-government hub which will bring together people across departments and public organisations to play an active role in the most important economic issues of the day. The work of the Campus will make a real difference to people both across the UK and internationally. There will be substantial career opportunities and exciting prospects - a career at the Campus means you will be working at the heart of Government, with access to the benefits and fantastic opportunities offered by the civil service. This role is based at DLUHC and we will be joined on the campus by:
- HM Treasury
- Department for International Trade
- Department for Business, Energy and Industrial Strategy
- Office for National Statistics
- Department for Education
Sift and Interview dates
s ifting is envisaged to take place starting 31/5/2024 with interview dates to be confirmed. All interviews are currently being held remotely via videocall.
Reserve List
In the event that we identify more appointable candidates than we currently have posts available, we will hold applicant details on a reserve list for a period of 6 months from which further appointments can be made. This may include roles at a lower grade. Candidates placed on a reserve list will be informed of this. Due to the length of time CTC checks can take, our HR Shared Services team will contact reserve list candidates for London based roles to commence CTC checks. Those candidates who do not wish to remain on the reserve list should contact recruitment@levellingup.gov.uk to be removed from the reserve list.
Candidate Pack Information
Please see attached Candidate pack for further information.
Before starting your application it’s very important to make sure that you are eligible to apply and meet the Civil Service nationality requirements. All candidates are expected to read the information provided in the DLUHC candidate pack regarding nationality requirements and rules
Internal Fraud Database
The Internal Fraud function of the Fraud, Error, Debt and Grants Function at the Cabinet Office processes details of civil servants who have been dismissed for committing internal fraud, or who would have been dismissed had they not resigned. The Cabinet Office receives the details from participating government organisations of civil servants who have been dismissed, or who would have been dismissed had they not resigned, for internal fraud. In instances such as this, civil servants are then banned for 5 years from further employment in the civil service. The Cabinet Office then processes this data and discloses a limited dataset back to DLUHC as a participating government organisations. DLUHC then carry out the pre employment checks so as to detect instances where known fraudsters are attempting to reapply for roles in the civil service. In this way, the policy is ensured and the repetition of internal fraud is prevented.
For more information please see- Internal Fraud Register
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality Requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window) .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window) .
Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job contact :
- Name : Tim Beales
- Email : tim.beales@levellingup.gov.uk
- Email : recruitment@levellingup.gov.uk