Accounts Payable Clerk
SummaryThe Accounts Payable Clerk is responsible for the timely, accurate processing of vendor invoices and expense reports, along with associated tasks.
Essential Functions
Invoices
- Verify invoice coding and purchase order information
- Enter invoices into system
- Process purchase requisitions and invoices in Concur Invoice
- Coordinate or perform vendor updates and changes
- Reconcile vendor statements
- Assist with processing check runs
- Track and administer W-9’s and COI’s
- Assist with expense report processing and reconciliations
- Monitor employee compliance with travel and expense reimbursement policy
- Provide support to employees for expense system
- Perform, research and resolve questions and issues associated with processing of invoices, expenses, credit cards, check requests, and purchase orders, including communicating the resolution of discrepancies to appropriate persons
- Assist with annual 1099 filing process
- Assist with month/year end closings
- Maintain files and documentation in accordance with company policy and accepted accounting practices
- Prepare records and files for year-end archive storage
- Maintain written procedure documentation for job related tasks
- Accounting clerical duties such as filing, scanning and preparation of various written correspondence
- Participate in continuous improvement activities
- Other duties as assigned
No direct reports, no direct budgetary responsibility
RequirementsExperience/Education- High school graduate or equivalent
- 1-2 years of experience in accounts payable for a manufacturing, wholesale, or comparable company in a high-volume environment preferred
- Prior experience processing payables in an ERP preferred
- Understanding of basic accounting principles
- Understanding of California Sales and Use Tax regulations preferred
- Excellent organization skills, attention to detail
- Ability to effectively manage competing priorities and meet deadlines
- Excellent verbal and written communication skills
- Self-starter requiring limited task supervision
- Strong team player
- Excellent interpersonal skills
- Quick learner and quick thinker
- Commitment to and ability to demonstrate TM’s Company values
- Demonstrated ability to maintain confidentiality of sensitive information
- Proficiency with accounting and ERP systems such as Dynamics AX preferred
- Proficiency with Concur expense and Concur Invoice software preferred
- Intermediate level skills with MS Office Excel
- 10-key proficiency
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