Administrative Assistant

Job DescriptionOur rapidly growing construction company is seeking an Administrative Assistant to join our team! You will perform administrative functions in support of active construction projects in a fast paced environment.

Responsibilities:

• Reach out to homeowners for move-outs / move-ins
• Introduce new clients to Ducky Recovery
• Guide applicants with disconnect and reconnect process
• Assist in permitting preparation and reception
• Monday Board tracking
• Create all office and field files
• Create permitting packets
• Prep job boxes for field (Approved plans, permits, documentation required on site)
• Assist PM’s in field with inspection scheduling / tracking
• Call for utility locates / disconnects / reconnects
• Assist with sending out plans, orders, etc. for each job
• Order office supplies as needed
• Set up as a Notary
• Assist in updating live checklists. Preconstruction, Construction, Warranty
• Assist with warranty scheduling and process implementation
• Organization of files in Company Cam
• Document creation
• Job Board Tracking assistance
• Assist in Representing Ducky in Homeowner meetings
• Assist with material tracking (ordered vs. delivered / used)

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Highly confident in utilizing technology in the workplace - Proficient in Excel, Word, Dropbox, email, MacBook usage
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Bi-lingual a plus
• Willingness to travel if necessary

Company DescriptionDucky Recovery is a 3rd generation, family-owned business and has been a trusted partner in construction and logistics for more than 30 years. We are an award-winning, industry leader that specializes in planning and executing complete construction projects and working to preserve all of the beautiful homes along the US Coastline. With extensive experience as a contractor for private developers; as well as city, county, state, and federal agencies, we work with over 500 structures each year while maintaining a spotless safety record.

Ducky Recovery is a 3rd generation, family-owned business and has been a trusted partner in construction and logistics for more than 30 years. We are an award-winning, industry leader that specializes in planning and executing complete construction projects and working to preserve all of the beautiful homes along the US Coastline. With extensive experience as a contractor for private developers; as well as city, county, state, and federal agencies, we work with over 500 structures each year while maintaining a spotless safety record.