Administrative Assistant to the CEO/HR Coordinator – Hybrid role

About Big Green Egg:

At Big Green Egg, we're not just the best Kamado grill on the market; we are a lifestyle brand dedicated to enhancing outdoor entertaining. The Big Green Egg believes in bringing families, friends and neighbors together to cook over live-fire. Our “Egghead” community of loyal fans create memories with the delicious and diverse food they can prepare on their Eggs. With a rich 50-year history and a strong presence as an iconic brand in the outdoor kitchen industry, we are committed to providing our customers with premium products and a seamless experience, both online and offline. We offer a fun work environment, with lots of food and BBQ (of course!), as well as competitive benefits, including a 401(k) match, medical and life insurance, to name a few.

Summary:

This is a Hybrid role of two parts – 50% administrative support of the CEO and 50% selected HR coordinator responsibilities in Payroll, Onboarding, Culture and Benefits. Over time as the roles grow, the job would split into two pieces and a 2nd person would be hired to assume the HR facets of the job and the role would then support the CEO full-time.

Key Responsibilities:

CEO Support

• Manage the CEO’s calendar and coordinate travel schedule including making airline, hotel and car rental arrangements and expense reports.
• Prepare invoices, reports, memos, letters and other correspondence, including assisting in the development of Powerpoint presentations for internal and external audiences.
• Perform general office duties such as ordering supplies and maintaining records management systems
• Set up meetings for the CEO and the Board of Directors and prepare and distribute meeting presentations, including meeting agendas, meeting notes and other related materials
• Prepare and edit internal and external written communications in Google Workspace, Word or Powerpoint presentations and other documents.
• Attend meetings as requested and capture discussion notes and action items and distribute after, accordingly.
• Monitor, screen, respond to and distribute incoming communications from both internal and external clients; determine priority of matters and redirect or handle as appropriate.
• Effectively and professionally interact and collaborate with internal staff and external customers.
• Assist and coordinate project-based work including planning, intake, prioritization and execution and updates on progress.
• Review operating practices and implement improvements where necessary
• Back-up office management resources when needed/requested.
• Comfortable working in a small yet fast-paced, entrepreneurial work environment
• Resourceful, can-do positive attitude with a proactive approach to all matters

Human Resources Coordinator Responsibilities

• Schedule and coordinate interviews and Recruitment activities for open roles
• Manage onboarding, new-hire orientations and schedules for smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience for new hires. Including I-9, completing e-verify forms, confidentiality agreements, and other new hire paperwork.
• Maintain and keep up employee files.
• Process payroll every two weeks using our Paycor system. And act as record keeper of pay raises and bonus payments for employee’s annual performance review process.
• Produce various HR reports and presentations as needed.
• Initiate and support workers compensation, safety programs, policies and communications including safety meetings, training, and return to work management.
• Provide dedicated and effective support to employees covering leave of absences, benefit and payroll questions, and supporting any employee day-to-day questions and needs.
• Assist with coordination of HR-related projects and initiatives as needed.
• Handle administrative processing of employee separations and managing termination paperwork and payroll changes.
• Plan in-office events and external gatherings that reinforce our culture and values.

Requirements:

• High School degree required, Undergraduate College degree preferred
• 5-7 years minimum in a similar position supporting CEO/President or other C-suite level executives.
• Expert level skills on MS Office – especially Word, Excel and Powerpoint and Google Workspace required. Paycor Payroll software experience helpful but not required.
• Outstanding relationship, time-management and written/verbal communication skills in English required. Fluency in Spanish a bonus.
• High energy person used to a fast-paced but fun work environment.
• Demonstrated ability to multi-task and adapt to dynamic work environments.
• Excellent attention to detail and ability to meet tight deadlines, while keeping a good sense of humor about it.
• Experience working in environments that require the highest level of confidentiality
• Competitive compensation and benefits package including eligibility for annual cash bonus.
• Casual attire, frequent delicious lunches and generous employee discount on products.

Physical Work Requirements: Sedentary Work

Sedentary Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.

Our Pledge to Fostering an Inclusive and Safe Workplace:

Big Green Egg: pledges to be a harassment- and discrimination-free space for everyone, regardless of age, disability, ethnicity, gender identity or expression, nationality, neurotype, personal appearance, political affiliation, professional background, race, religion, or sexual identity or orientation.