Administrative/Executive Assistant
About UsThe Mann Group is a real-estate development, construction, and property management company with decades of experience conceptualizing and building projects ranging from light-industrial to multi-family, and commercial projects. Mann Group is proud to be certified as a ‘Great Place To Work’ across Canada and strives to be a diverse, equitable, and inclusive workplace. To learn more about the Mann Group visit us at: www.manngroup.com.
About The Role
As the Administrative/ Executive Assistant, you are the right hand to the President/CEO and multiple departments. You will bring your expertise, knowledge, and keen attention to detail to support the team with administrative tasks, workflow, preparing documents, and demonstrating a high level of excellence. This is a great fit for someone who enjoys being highly independent and gets a sense of satisfaction working under pressure in a fast-paced and dynamic environment. If you're extremely organized and enjoy supporting teams to get results - accomplish tasks, drive progress, multi-task, and problem-solve - this would be a great role for you.
What You'll Do
- Assist in managing projects, coordinating tasks, tracking deadlines and ensuring projects run smoothly for executives.
- Communications Handling: screen and manage phone calls and messages on behalf of the CEO, including addressing inquiries, relaying important matters to stakeholders, and building strong relationships.
- Draft, format and edit letters in MS Word, email correspondence, excel spreadsheets, proposals, and other real estate/construction/finance documents as required.
- Assist with handling documents such as finance loan applications, credit applications, insurance renewals, and setting up company phones and billing.
- Organize and coordinate meetings ensuring all necessary resources are secured and set up (audio, video, telecom, meals, distribution of meeting materials). Prepare and distribute minutes from meetings.
- Assist with travel arrangements, bookings, office organization, reporting, expense reports, and follow-up correspondence.
- Provide backup support to office team and Reception.
- Assist with other ad-hoc requests and tasks as required.
- At least 3 years of experience required in roles directly supporting senior-level executives or comparable experience.
- Upbeat, positive, personable, and able to work with diverse groups.
- Highly proficient in MS Office (including Word, Excel, PowerPoint, SharePoint & Outlook).
- Ability to multitask and problem-solve; ensures deliverables meet deadlines and able to push and drive on deliverables with minimum direction.
- Strong interpersonal and communication skills.
- Ability to handle a high degree of confidential and sensitive data.
- Proven ability to exercise good judgment in anticipating situations and taking appropriate action to resolve issues.
- Education and/or experience working in business, real estate, finance, construction, property management, leasing, or marketing is a big asset.