Office & Administrative Specialist Intermediate

Working Title: Office and Administrative Specialist IntermediateJob Class: Office and Administrative Specialist, IntermediateAgency: Corrections Dept

• Job ID: 76830
• Location: Lino Lakes
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 05/17/2024
• Closing Date: 05/23/2024
• Hiring Agency/Seniority Unit: Department of Corrections
• Work Location: Minnesota Correctional Facility (MCF) - Lino Lakes
• Division/Unit: Facility Operations/Security Operations
• Work Shift/Work Hours: Day Shift/7:30 am - 4:00 pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $19.57 - $25.95 / hourly; $40,862 - $54,183 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position exists to provide clerical and administrative support to the Captains and Case Management Program Director. It provides administrative support to the End of Confinement Review Committee (ECRC). It responds to Court Orders for Civil Commitment documents and provides direction and clarification to other staff on ECRC procedures, the Civil Commit and SPP/SDP Process. This position also processes applications for medical assistance, tracks and assists Case Managers with the Lifer Review Books and provides backup support to administrative specialists as needed.

This position has contact with incarcerated individuals at MCF-Lino Lakes

Minimum Qualifications

The following qualifications are required of all applicants seeking consideration for this position.

• Typing/keyboarding skills sufficient to perform skilled typing tasks with speed and accuracy.
• Math skills sufficient to add, subtract, multiply and divide whole numbers, and use simple formulas.
• Database management skills sufficient to query information from computer logs and systems (such as COMS) and accurately enter, retrieve and interpret the information.
• Data entry performance sufficient to update DOC-specific databases, gather and report on data using Microsoft Excel, Crystal reports and COMS.
• Word processing skills (preferably with Microsoft Word) sufficient to prepare memos and letters that are grammatically correct, in proper format, and free of spelling errors.
• Spreadsheet software skills (preferably with Microsoft Excel) sufficient to design, develop and manipulate spreadsheets.
• English language skills (written, oral, and ability to read) sufficient to answer phones, read correspondence, and write memos and letters using appropriate, professional language.
• Customer service skills sufficient to answer the phone, refer callers, and greet visitors with courtesy and respect.

Preferred QualificationsThe following qualifications are strongly desired of applicants seeking consideration for this position.

• Experience or training in the use of the following Microsoft Office applications: Word, Excel, Outlook, PowerPoint, and/or Publisher.
• BCA certification and experience conducting background checks.
• Experience working in an office/clerical setting.
• Experience working in a correctional/secured setting.
• Knowledge of data privacy and the Minnesota Data Practices Act.
• Proven ability to maintain confidentiality of data and information.
• Ability to exhibit professionalism, courtesy and tact.

Physical RequirementsThe selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Beca Moga at beca.moga@state.mn.us

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Rebecca Moga at becca.moga@state.mn.us or 651-361-7728.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Rebecca Moga at becca.moga@state.mn.us.

About Corrections Dept

Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities. These people may be incarcerated in our correctional facilities or be under our supervision in the community. No matter a person’s custody status, our mindset is the same: a person’s path to rejoining the community starts on the day they begin serving their sentence. Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

BenefitsAs an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.