Office Assistant

Grow your career with a fast growing and stable company. Join a team that values you and wants you to succeed. Enjoy your workday alongside others with high ethics. We have a proven record of training and promoting. We’re a family operated business with a culture based on respect, listening, fairness, strong values, and accountability. If you would like to be among others who share this ethos, let’s talk to see if we’re a good fit. Email or call to start a dialog or simply go straight to completing an application.

VOLVO CARS WALNUT CREEK and VOLVO CARS DUBLIN are rising to the top thanks to the amazing people on our team that contribute their skills, effort, and positive attitude. Our growth and internal promotions have opened up new opportunities in nearly every position.

Office Assistant role at our store is a mix of many tasks that support all departments. It’s a great fit for someone who likes variety in their day and enjoys serving guests. This key role gets exposure to many opportunities for training that leads to advancement.

Summary/Objective

Provides ongoing administrative support to an office or a set of managers. Functions as an assistant that will schedule and plan meetings, prepare documents and presentations, conduct market research along with performing other more routine tasks such as writing memos and taking phone calls. Responsible for answering phones, light filing, and other duties as assigned.

Essential Functions

• Assists in managing the day-to-day operations of management
• Event Planning to include proactively planning, organizing, and executing events and activities, including food and facility preparation, agenda preparation
• General office management duties including ordering supplies
• Oversees internal administrative duties such as processing invoices, budgets and expense reports, material creation, and copies
• Organizes and maintains files and records
• Plans and schedules meetings and appointments
• Follows up on and assists with small projects, including status updates and basic research
• Prepares correspondence and reports
• Makes travel arrangements
• Organizes meetings, keeping agendas, minutes, etc.
• Assists other managers
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Competencies

• Positive and professional attitude with the ability to get along with others
• Outstanding communication skills, with the ability to interact with all levels of staff
• Expert multi-tasker with the ability to prioritize accordingly
• Must be proficient in dealing with fast-paced, rapidly changing, and often ambiguous environments; be organized and have a commitment to details
• Positive and approachable attitude
• Organized and goal-oriented professional with the ability to use strong analytical skills, knowledge of office administrative procedures with a strong background in office management
• Results-focused individual providing high-end administrative support to various executives as well as various departments
• Must be proficient in administrative tasks to promote continuous support and improvement of the existing system
• Sound judgment and critical thinking skills
• Self-motivated and the ability to work independently with little or no supervision Strong working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
• Ability to prepare executive-level presentations, memos, and general correspondence
• Provide excellent customer service

Work Environment/Physical Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. While performing the duties of this job, employees are regularly required to:

• sit, walk, and stand
• use hands repetitively to operate standard office equipment
• reach with hands and arms
• lift up to 25 pounds

Benefits:

• 401(k)
• Full Medical, Dental, and Vision benefits and life insurance at no cost to employee.
• Paid time off

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

EEO Statement

The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.