Program Manager 1-A-DHH
The Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner.
LDH serves as a model employer for individuals with disabilities.
This position is located within the Louisiana Department of Health / Office of Aging and Adult Services / Headquarters / East Baton Rouge Parish
Announcement Number: OAAS/DPT/194749
Cost Center: 3201027000
Position Number(s): 50486250
This vacancy is being announced as a Classified position and may be filled as a Probationary or Promotional appointment.
No Civil Service test score is required in order to be considered for this vacancy.
NOTE:
Current permanent status classified State Employees may be required to serve a new probationary period in lieu of promotion, if selected.
The maximum amount listed for this job title is the maximum salary a person can make as they gain experience in the position. It is not the maximum amount that we are allowed to pay a new hire.
Please note: The standard schedule for this position will be 5 days per week in the domicile office except for periodic travel to other regions of the state. A hybrid or fully remote may be an option after an initial review period.
OCCUPATIONAL SUMMARY:
This position will assist the LDH Office of Aging and Adult Services (OAAS) in performing complex project management of the tasks related to the State of Louisiana, LDH's Agreement with the United States Department of Justice. The objective of the Agreement is to improve compliance with Title II of the Americans with Disability Act (ADA) 42 U. S.C. SS 12131-12134 . This will be accomplished by serving individuals with Serious Mental Illness (SMI) in the most integrated setting appropriate to their needs, honoring the principles of self-determination and choice, and providing quality services in those integrated settings. Specifically, OAAS works to transition individuals living with SMI to the community and prevent the unnecessary institutionalization of persons with SMI. This is a statewide initiative conducted in collaboration with the LDH Office of the Secretary, Office of Behavioral Health and Medicaid.
Incumbent will report to the Program Manager 3 to the OAAS Assistant Secretary. Incumbent will provide management , coordination and support across multiple project work streams within OAAS. This work involves successfully interacting with multiple divisions within OAAS as well as facilitating communication and coordination with other units internal and external to LDH. Position requires the ability to understand complex program processes , federal restrictions and requirements and political context. It requires an advanced skill set in the techniques and tools of complex project management. Adheres to pertinent laws, rules, regulations, policies, and procedures of LDH, OAAS, Civil Service, and appropriate state and federal licensing and governing bodies. Performs other duties necessary for the smooth operation of the agency.
ESSENTIAL FUNCTIONS:
90% Program Management: Convene and/or lead workgroups at request and direction of Program Manager 3. Prepare meeting agendas for approval of the Program Manager 3. Keep accurate records of meeting notes, decisions, decision rationales and follow up actions. Maintains strictest security regarding matters of a confidential nature.
Prepare project implementations plans and other DOJ Reporting. Manage plans, corresponding tasks and meeting decisions to ensure timely completion or follow up. Identify barriers to timely implementation of tasks. Engage in collaboration and problem solving to address barriers.
Keep Program Manager 3 apprised of implementation plans and progress in completing such plans, meeting decisions and barriers.
Assist Program Manager 3 in conducting process analysis. Provide technical assistance and support as major program processes are revised to meet requirements of Agreement.
Use project management tools such as Excel, Visio, SharePoint, Microsoft Project, Monday.com and OPTS to prepare, revise and disseminate necessary project documents.
Develop and compile reports necessary to show progress and compliance with Agreement. Organizes, develops and summarizes reports related to My Choice Louisiana quality measures and metrics and provides report to Program Manager 3 and Executive Management staff in order to facilitate decision making.
Utilizes intra-office SharePoint/OPTS to prepare reports. Assist with stakeholder outreach and training.
Prepare training plans, presentations and materials. Identify and recruit trainers and/or provide training directly. Facilitate communication and coordination between LDH agencies working on Agreement. Facilitate communication with external stakeholders; including drafting of white papers, fact sheets, summaries, memos, letters and releases.
10% Researches participant case information for members of the My Choice Louisiana Targeted Population as requested by governor's office, legislators and the LDH Office of the Secretary and prepares responses for Program Manager 3 to review.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
Debbie Parris-Thymes
Debbie.Parris-Thymes2@la.gov
LDH/HUMAN RESOURCES
BATON ROUGE, LA 70821
225 342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
A baccalaureate degree plus four years of professional level experience in administrative services, economics, public health, public relations, social services, health services, or surveying and/or assessing health or social service programs or facilities for compliance with state and federal regulations.
SUBSTITUTIONS:
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
Graduate training with eighteen semester hours in one or any combination of the following fields will substitute for a maximum of one year of the required experience on the basis of thirty semester hours for one year of experience: public health; public relations; counseling; social work; psychology; rehabilitation services; economics; statistics; experimental/applied statistics; business, public, or health administration.
A Juris Doctorate will substitute for one year of the required experience.
A master's degree in public health; counseling; social work; psychology; rehabilitation services; economics; business, public, or health administration will substitute for one year of the required experience.
Graduate training with less than a Ph.D. will substitute for a maximum of one year of the required experience.
A Ph.D. in public health; counseling; social work; psychology; rehabilitation services; economics; business, public, or health administration will substitute for two years of the required experience.
NOTE:
Graduate training will substitute for a maximum of two years of the required experience.
NOTES:
Health services include all services dealing with the diagnosis and treatment of disease, or the promotion, maintenance and restoration of health for sick or injured individuals.
Examples of public health jobs include sanitarian, public health engineer and public health epidemiologist.
NOTE:
Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To administer small and less complex statewide health or social service program(s).
Level of Work:
Program Manager.
Supervision Received:
Broad direction from a higher-level manager/administrator.
Supervision Exercised:
May provide functional supervision in accordance with the Civil Service Allocation Criteria Memo.
Location of Work:
Department of Health and Hospitals; Human Service Districts as established; and other social service entities as established by an approved DSCS Allocation Criteria Memorandum.
Job Distinctions:
Differs from Program Monitor--DHH and Program Monitor Supervisor--DHH by the presence of responsibility for administering small or less complex statewide program(s).
Differs from a Program Manager 1-B--DHH by the absence of supervisory responsibility.
Differs from a Program Manager 2--DHH by the absence of responsibility for administering medium or medium complex statewide program(s).
Examples of Work
Supervises the coordination of research, analysis and policy management activities related to statewide health or social service program(s).
Develops current and long-range plans, policies and procedures for administering the statewide program(s).
Monitors revenues and expenditures of statewide program budget; formulates budgetary projections.
Prepares and submits grant proposals.
Drafts and finalize contracts and Memorandums of Understanding; monitors/manages budgetary and programmatic aspects of those agreements assuring compliance with requirements/deliverables. Approves contract invoices.
Responds proactively to audit findings, programmatic challenges and issues; coordinates responses and reports to auditors and federal/state governmental entities.
Provides on-going consultation and technical assistance to professional and support staff on programmatic issues.
Serves as liaison for agency on statewide task forces, work groups, councils, and coalitions.
Manages the legislative tracking process during legislative sessions assuring timely analysis of bills and resolutions passed which may impact services. Serves as legislative coordinator.
Revises rules, regulations and procedures to meet changes in law or policy.
Develops and implements training programs for electronic agency policy.