Research Administrator
Career Development Assignment (CDA)
The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.
If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.
Job Number: J0524-0208
Job Title: Research Administrator
Job Type: Career Development Assignment (CDA)
Department: Industry and Partnership Services
Job Category: Administrative
Number of Positions: 1
Date Posted (dd/mm/yyyy): 17/05/2024
Closing Date (dd/mm/yyyy): 02/06/2024
Salary (with Salary Rate): 65,996.00 - 72,141.00/Year
Assignment Duration From: 15/07/2024
Assignment Duration To: 09/01/2026
Employee Group: CUPE 2424
Salary Level: 8PE
Hours Per Week: 35
Date Position Available: 15/07/2024
About Carleton University
Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.
As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.
The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.
Duties And Responsibilities
Reporting to the Manager, Contracts and Agreements, the Research Administrator provides administrative support for sponsored research at the University. The incumbent must be able to express him/herself well in written and verbal exchange, work independently, and possess excellent organizational skills.
The Incumbent Is Responsible For
- Facilitating research grants and contracts, which includes liaising with faculty members to review project budgets, deliverables, payment schedules of potential research contracts and grants;
- Ensuring project budgets, research activities and payment schedules conform to policies and procedures of the University and external Sponsors interests, as they pertain to research funding and collaboration with Carleton University;
- Addressing researcher inquiries specific to contract and agreement terms and conditions, as well as Indirect Costs, and applicable taxes;
- Responding to requests from government or industry parties on specific University requirements relating to research grants or contracts;
- Staying apprised of and communicating to researchers, changes to those policies and procedures of the University and funding agencies that pertain to research funding and collaboration with Carleton University;
- Scheduling his/her work to meet project proposal and contracting deadlines, in consultation with faculty members and other involved University staff, including securing necessary authorizations on agreements from the Director, Industry and Partnership Services, Associate Vice-President (Strategic Initiatives and Operations), Vice-President (Research and International) or other authorized University signing authorities;
- Identifying and disseminating research funding and collaboration opportunities to University Researchers through online databases, coordinating research funding information sessions, arranging internal research program adjudication meetings, as assigned;
- Creating and maintaining office records, including performing data entry into electronic databases;
- Reporting on research funding activity and ensuring the accuracy of the collection and compilation of data for all statistical reports;
- Identifying potential risks to the University and mitigating those risks, in collaboration with IPS and the Research Office management;
- Collecting and analyzing relevant data to benchmark Carleton’s research performance against nationally and internationally accepted metrics and assist in identifying strategies for improvement of performance and reputation;
- Facilitating post award administration, including: reports to sponsors, files and correspondence related to the ongoing projects, inter-institutional transfers, etc.;
- Generating statistics on grant competitions, comparisons, and research revenues from the electronic database
- Preparing and distributing pertinent correspondence;
- Performing other duties as required.
- Must be able to interact appropriately and credibly with researchers, professors and professionals external to the University, dealing with complex matters relating to funding regulations and legislation.
- Good oral and written communication skills, reading and basic analytical skills to clearly ascertain the concepts and areas involved in funding research, the preparation of correspondence, newsletters, organizing seminars and workshops, and maintaining websites.
- Thorough knowledge of University operating procedures, good administrative skills, sound judgment, tact and ability to deal effectively with people as well as continuing awareness and sensitivity to other cultures.
- Thorough knowledge of computer programs and databases and office software applications: MS Word, Excel, Access, PowerPoint, Adobe Acrobat, Outlook; and University programs.
- Experience working with senior executives;
- Ability to work independently, taking initiative, and handle new responsibilities;
- Strong interpersonal skills and excellent communication skills both verbal and written;
- High degree of loyalty, discretion, maturity, resourcefulness and tact to deal with a wide spectrum of occupations;
- University Bachelor’s Degree
- Five years of experience in a university setting including research funding development, contract review, project planning and coordination, and database management/maintenance
Health and Safety Requirements
This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.
View complete position description
View Disclaimer
You must login first before attempting to apply for any postion.
Please confirm that you have updated your candidate profile, if you are a returning applicant. Please note your profile includes important screening information.