Senior Executive Sales Administrator

Job DescriptionUpper Canada Soap, an industry leader for over 50 years and innovator in the world of bath, beauty, and wellness, is seeking passionate, motivated individuals to join our dynamic team and shape the future of our company. If you're a business-minded go-getter with a burning desire to develop and grow a portfolio of brands, then this is the opportunity you've been waiting for. The sky is the limit, and we want fearless, like-minded people to soar with us!

We are seeking an energetic, personable, and highly organized Executive Assistant to support our Senior Vice President of Sales and Business Development. As an EA, your responsibility is to enhance our effectiveness through administrative support and to represent Upper Canada Soap and our leadership to others. As the right-arm to the Senior Vice President, you will have a high amount of visibility and will work cross-functionally in a hyper-growth organization.

Responsibilities:

• Provide top level executive support
• Manage a complex, high volume day to day schedule in such a way that sales leadership is able to complete their obligations in an organized, efficient way
• Coordinate internal and external meetings including but not limited to team meetings, all hands, off-sites and one-on-one meetings with a wide variety of stakeholders
• Proactively manage calendar priorities based on customer meetings, fiscal calendars, current projects and team needs
• Book appropriate domestic travel, taking into account travel requirements, costs and proper documentation
• Expense management and account reconciliation
• Effectively interface and communicate with employees, executives, board members, prospects, customers, partner and more all the while recognizing key players across organizations
• Attend key executive team meetings and take, compile, and share meeting notes and follow up on action items
• Partner with others ensuring tight alignment and connectivity amongst our team
• Creation & coordination of Presentations and Inventory as well as other administrative and project duties as requested
• Maintain confidence and protect operations by keeping information confidential

Requirements:

• 5+ years of Administrative support in a growing, dynamic organization
• Ability to efficiently and effectively multitask, prioritize incoming requests appropriately, and manage conflicting priorities for self and others all while remaining adaptable to multiple demands
• Strong oral and written communication skills with ability to communicate clearly and effectively with senior leaders and external partners at all levels
• Problem-solving and decision-making skills
• Ability to act as gatekeeper and escalate relevant information as needed
• Ability to work effectively with minimal supervision
• Strong relationship management skills, ability to build a personal network throughout the company
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail
• Very strong technical competency, specifically with virtual meeting tools as well as Word, Excel, PowerPoint, Email, Calendars (Microsoft)
• Team Player

Upper Canada Soap values the unique skills and experiences each person brings and invite all interested individuals to apply. We encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, women, people with disabilities, and people with diverse gender identities, expressions, and sexual orientations. UCS will provide reasonable accommodation to applicants upon request.

Thank you for your interest in joining our team. Please note that only candidates selected for further consideration will be contacted.

Job Types: Full-time, Permanent

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Work from home

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Mississauga, ON L5R 3L9: reliably commute or plan to relocate before starting work (required)